Spectrum 360 Recruitment take the privacy of our clients and candidates seriously. We are a specialist recruitment company, operating in the niche market of Advertising and Marketing Recruitment. We do both permanent and temporary recruitment from junior to senior levels.
Clause 1 How we receive information and how we may use it
Spectrum 360 Recruitment receive your personal data when you apply directly for an advertised role via our website; when you seek advice from us; when you apply directly to be a candidate for whom we can facilitate a job search or via
a third party when you respond to a job post placed by Spectrum 360 Recruitment on a job board.
We process personal data received into our organisation in accordance with the General Data Protection Regulations. The personal data may include but is not restricted to your name, contact details, address, employment history and education.
During telephone conversations and face to face interviews we may collect personal information with regard to salary, employment preferences, strengths and work experience which may be stored on your personal record. This information facilitates our ability to support your job search and to provide a basis for recommendation when short-listing candidates for a particular role. Spectrum 360 Recruitment will only share personal information or a Curriculum Vitae with a third party with your consent.
Due to the nature of our specialist recruitment, a significant number of candidates reconnect with our organisation periodically. It is not uncommon for this to occur years after we have placed them in a role. For this reason, we retain your personal details until such time as you wish us to delete your records from our database or refrain from further engagement.
Cookies are used in order to make our website work, to make it work more efficiently and to provide us with information when you apply for a job.
The cookies below are strictly necessary for either the functionality of the website or security.
A login session cookie is used to establish a user session and expires after the session.
A login page cookie is used to check whether the user’s web browser is set to allow or reject cookies and is stored for the length of the session.
A security cookie is used for the security of the website offer. The storage time is 30 minutes to 24 hours.
The only user data that is temporarily stored is the “contact form” data which once completed is sent to Spectrum 360 and not stored in the actual database.
Clause 3 Job Alerts
We may on occasion contact candidates stored in our database who are not actively looking for a new role. We will only do this where you, the potential candidate, meet a detailed brief provided by one of our clients.
Clause 4 Contacting Recruitment Consultants directly
If you contact one of our Recruitment Consultants directly and request they consult with you regarding your job search, or regarding a particular job role, you are giving your consent to Spectrum 360 Recruitment processing your email and the data contained within your email for lawful purposes, as per Clause 1 above.
By sending an updated Curriculum Vitae directly to one of our Recruitment Consultants or through a Job Board, you are giving consent to Spectrum 360 Recruitment processing and storing that information, as per Clauses 1 and 3 above. As referred to in Clause 1 of our privacy notice, we will not share your information with any third party without your consent.
Clause 5 Request to have personal data amended
It is likely that over time your employment history will require updating as you transition to new roles or receive promotion. Spectrum 360 Recruitment undertake to update your registration within two weeks of receiving an updated Curriculum Vitae.
Under the GDPR you have the right to ask for access to your personal information. Once Spectrum 360 Recruitment have verified your identity we will provide the information you requested within 30 days.
In the unlikely event you find personal data stored about you by Spectrum 360 Recruitment is inaccurate, you must advise us immediately. We will amend your personal registration within two weeks.
Clause 6 Request to have personal data removed or deleted
The processing of your personal data is based upon your consent; you have the right to withdraw that consent at any time. The withdrawal of your consent does not invalidate any processing that took place before you withdrew your consent. In the event that you wish to be erased from our Recruitment Database you should contact email@example.com.
Upon receipt of a request to delete an individual’s personal registration, Spectrum 360 Recruitment will ensure that your personal record is deleted within 30 days.
Where Spectrum 360 Recruitment have placed a candidate in a role, they are required to retain evidence of that placing so that contractual obligations can be met by the client.
Clause 7 Notification of Breaches
We are aware of our responsibility as a recruiter under GDPR. Our system is protected and only Spectrum 360 Recruitment staff working for Spectrum 360 Recruitment have access to the personal information stored in your registration.
In the unlikely event that our computer systems are compromised and there is a potential loss of confidentiality we will report this breach to you.
In the unlikely event that personal data is taken or exposed from Spectrum 360 Recruitment’s records without our consent, we will provide reports surrounding that exposure within 72 hours of being notified of such an event and take any action necessary to restore security of your personal data.
Clause 8 Access
If Spectrum 360 Recruitment receive a request for access to personal information we will verify your identify before releasing your personal data to you. We will not release information to any third party.
If you would like to make a request for access to your personal information please contact: firstname.lastname@example.org
Clause 9 Complaints procedure
If you have a complaint about the way your data is stored or handled by Spectrum 360 Recruitment, please contact us at: email@example.com
Clause 10 Escalated Complaints
If you remain unhappy with the handling of your data you can complain to the ICO.
Information Commissioner’s Office